Moving office space does not have to be a logistical nightmare. Despite various factors involved in the physical and digital move, the following tips will help the process to run smoothly.
The more time you put into planning the process, the more time you will save during the move. At least a three-month planning period will enable a clear action plan to be produced. Look into the items to be moved and the items to be disposed of. Not all charities will accept furniture that is old, so looking into this in advance is a good idea. Likewise, electrical equipment will need to be disposed of securely, and you will need to ascertain how this is going to happen. Keeping employees updated as plans unfold is useful to enable them to manage their workflow accordingly in the run-up to the move.
Work Out How the Business Will Operate During the Move
As it is not possible for most businesses to simply shut down for the entire duration of the move, it is worth looking into how business can continue. For example, if your business involves servicing clients remotely, you can let your customers know you might be a little slower to return e-mails or answer phones during this period. Managing customer expectation is the key to avoiding any complaints or disappointments. It is a good idea to have one designated employee as emergency contact for clients, resulting in uninterrupted client support without moving-related distractions.
Move Non-Essentials First
List all the items in your office and sort them into essentials and non-essentials. You can reduce downtime if you move non-essentials first to the new space. All boxes should be carefully labelled to avoid problems when it comes to unpacking. All equipment necessary for operations on a day-to-day basis should remain until the moving day. Look into office fit out companies who can help to ease the process of moving. Visit Mobius at work for more information on office fit outs.
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A decision such as putting rarely used files and documents into storage instead of using up office space will help to reduce square footage and, in return, minimize your building footprint and cut costs such as business rates.