It always happens to you: postponed tasks, the hours that runoff, more accumulated work. Another day is over and you feel that you have not given anything. That you have added more pending issues and you are exhausted. If you feel identified, it may be time to evaluate the efficiency of your time management.
It is often said that the resource is distributed with greater justice: we all have 24 hours per day. If you do not know about time management, these tips can help organize you:
1. Create a grid of hours:
You cannot master what you do not know. Even if you think that this task will take even more time, it is a necessary step to radiograph the problem and map solutions.
Prepare a list of all tasks. Estimate how long they will take you and when they are needed. Establish priorities. You can help with an agenda, an application or an excel spreadsheet. Reserve a time for incidentals.
It is important that, when listing your activities, take into account the times and energy they carry. Some tasks, by their nature or by the people involved, demand an additional effort; others are simpler. To perform certain jobs, you will depend on data that other people have to give you. Plan when you should ask for the reports you need and set a date. Consider it in your planning in order to schedule the work when you have the information available.
4. Observe how you feel throughout the day:
There are more appropriate moments than others to perform a task. Perhaps you are more clear in the morning to face a job that takes a lot of attention or you prefer to choose a time management when you know you will be calmer or prefer the night to concentrate. Consider this point will allow a distribution more consistent with your psychophysical disposition and will make your time management more efficient.
Check This Out: 10 Tips To Improve Your Productivity
5. Differentiates the urgent from the important:
The important issues are those that should mark the pace of your planning and those that should focus your greatest efforts. It should not happen that an important issue becomes urgent. If you have planned, important issues do not reach this state of emergency. But if it happens, prioritize it immediately.
When you plan and you have clear work that will take you to your goals, you will be more alert to the emergence of urgent issues. If it is urgent but not important issues and it will take you a moment to do it, you can use the space allocated for contingencies. If the topic will take a long time, as it is not important, you can surely leave it and intersperse it in the middle of two important tasks, when it is possible.
Finally, the topics neither important nor urgent, you can intersperse them in some free minutes or directly, to the extent that you can, enjoy them.
6. Detect your time thieves:
The phone, email, interruptions of people you work with, unnecessary meetings. As much as you can, filter the calls with another person, take the messages. Disable the automatic notifiers. Assign intervals to check mail and messages. Consider judiciously which ones demand an immediate response and which ones you can answer at another time. If answering a mail will take a considerable amount of work, answer briefly that you will analyze the topic and incorporate it into your planning.
7. Learn to say no:
There are people trained to ask you for tasks that do not correspond to you and that, many times, they should do them. Identify them to be attentive and prevent it from happening again. Be nice, but firm.
8. Know your distracters:
WhatsApp groups, messages, calls. Have you thought about how many times per hour you interrupt your homework to look at the phone? If that is your problem, leave it quiet and decrease the frequency with which you consult it.
9. Review your concept of multitasking:
Today the ability to perform several tasks at once is well considered. But this does not mean you have to jump from one thing to another: this way you would only lose concentration. You must achieve the necessary plasticity to attend to different issues in such a way that, with your participation, they move towards their resolution. Some will require a call, others ask for information or make a claim. You must monitor your progress and intervene when necessary.
10. Be careful with perfectionism:
If you have this tendency, there will be no time to reach you. You must do a good job at the right time and not a perfect job that never ends.
11. Try not to delay:
Many times, you leave aside ungrateful tasks or that you do not like. Where possible, those are the first ones that you must perform. While they are pending they will take away a lot of energy and you will be worried because you have to do them. If it is not possible to avoid them, it is best to end them.
12. Incorporate solutions that speed up your tasks:
If the operational issues of the administration of your venture take time, in the market there are management systems that will help you simplify your work and that will allow you to recover hours and attention for creativity and rest.
Keep Reading: Keys To Carry Out Financial Planning
When you have a lot of pending work ahead of you, a lot of your mind is busy with those delays and the day yields less. Training the time management requires the exact combination of planning and flexibility but it is a skill that can be developed if you intend to.